Change Management Process: eight Key Activities
The change control process is a fundamental part of project management that shouldn’t be overlooked. This is because adjustments might occur during any phase of a project life cycle. Once they happen, they must be managed appropriately to ensure that the project’s success shouldn’t be threatened. Changes are beneficial for a project because they help to streamline the project and align it with the strategic goals of an organization. Evaluation ought to take place earlier than any vital decisions are made relating to the approval or rejection of a change. If this part is ignored, the organization is at risk because unnecessary adjustments could carry losses to the whole project when it comes to wasting resources, time wastage, and shedding money.
Therefore, the change control process is meant to track changes made within the project lifecycle and must be completely defined and analyzed. Additionally, the process ensures that only the significant changes undergo the approval and implementation process. The process also helps to avoid any unwanted protocols that will wreck the project akin to misusing resources that may lead to disruption of the project.
The principle aim of the change control process is to shield any unnecessary modifications and all the essential ones are recorded and don’t disrupt the project in any way, it should make sure that resources are used adequately. Below are the goals of the change control process:
To keep away from any disruption caused by adjustments that cannot be managed
To permit enough planning so that adjustments are applied effectively
To ensure that all changes made are documented and communicated.
To make sure the project stays within its scope and not mismanaged
To establish the principle reasons for the change and put a value on it
To determine the doable risks that may occur as a result of modifications
To avoid negative effects caused by the modifications
To make positive that unnecessary modifications don’t reach the implementation and approval stage
To make positive that each one adjustments made are reviewed and analyzed
The change control board, project workforce, and project manager have to determine the boundaries of the change management process. The scope is necessary because these are the principle stakeholders that actively participate within the change management process. Thus, the change management process covers the next:
Assessing the adjustments made
Documenting the adjustments made
Reviewing and approval of the analysis report
Documenting and recording the work performed and its success
Assignment of change to a change owner
Implementation of the approved change request
Identification of proposed adjustments
Change evaluation and impact assessment
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